What are some common Basware terms and what do they mean?

Company Code: This code is a 4-digit/letter code that goes in the header data and tells the system which property you are paying the invoice from. REIT properties will have two codes (one for the property, one for TRS). An example of this is Boston: "1B14". This code is also sometimes called an entity code.

Header Review: This means that the invoice has been submitted, and needs to go through one more review to ensure that the information entered is correct. You will see this task on your home page, under the "Tasks" tab, or see this as the status of the invoice under the "Accounts payable" tab.

Procurement Category: Used in the coding lines, this category will tell what budget line the charge will be associated in. For example, a handyman charge will go under "171 Studio - Repairs and Maintenance." Click here for a list of common procurement categories.

Reference Person: This is typically the person who submits the invoice and will do the header review. If you're submitting the invoice, list yourself as the reference person.

Sub-Status: This tells you the current phase of the submission process that the invoice is in. Examples: "Draft", "Header review", "Transfer in progress", "Transfer failed", etc.

Supplier Code: This code is usually a mix of letters followed by numbers that represents the vendor you are paying. For example, Essensys' code is "ESSE01". You will enter this code in the header data.